Warrior Club
The election of next year’s officers will be held in May.
The club will meet on 4/18 at 6:00 p.m.
BOARD MEMBER DUTIES
Duties of the various Board members are as follows:
A) President: The President shall:
a. be the principal executive officer of Warrior Club and
b. control and/or supervise all of its business and affairs;
c. schedule and preside over all meetings, including preparation of the meeting agenda;
d. submit fundraiser request form(s) to school bookkeeper. All fundraisers must be approved by the Principal prior to conducting the fundraiser. This form can be obtained from the bookkeeper;
e. perform all duties indicative to that office.
B) Vice President: The Vice President shall:
a. fulfill the duties and responsibilities in the absence of the President;
b. be the Chair Person of Program Committee;
c. solicit donations from Dale County High School families and Corporate Sponsorships;
d. prepare both family and corporate membership forms;
e. review the annual mailing list for said membership drive;
f. prepare an update for the Board's September & March meetings regarding the status of membership;
g. keep accurate records of members with contact information and issue annual membership identification cards;
h. perform all additional duties indicative to that office.
C) Secretary: The Secretary shall:
a. keep the minutes of meetings in a book for Warrior Club;
b. give any required notices of meetings to be placed on the DCHS website to Athletic Director;
c. provide a draft copy of the previous month's minutes to Board members prior to each meeting;
d. provide copies of the previous month's minutes for approval at the next monthly meeting;
e. provide the bookkeeper with an electronic copy of the minutes within 48 hours of the minutes being approved, unless immediate action regarding purchasing is required;
f. monitor the Warrior Club section on the DCHS website for accuracy of forms and information;
g. provide notice of meetings to the general membership;
h. perform all additional duties indicative to that office.
D) Treasurer: The Treasurer shall:
a. receipt all funds collected (cash and checks) through DCHS issued receipt book. Funds should be deposited with school bookkeeper as soon as receipted;
c. request requisition/purchase orders from school bookkeeper. All expenditures should be approved through activity minutes prior to request. Treasurer shall sign the requisition/purchase order and maintain a copy for activity records; No purchases are allowed without the approval of the Principal;
d. assign and maintain documentation of (prepaid) Warrior Club seating and reserved parking;
e. request Financial Statement two (2) days prior to monthly meetings;
f. perform all additional duties indicative to the office of treasurer.
E) Parent Liaison Coordinator: The Parent Liaison Coordinator shall:
a. assist coaches in acquiring parent liaisons to assist each coach at the team level with their needs and also to report, as needed, to Warrior Club on a monthly basis;
b. prepare a liaison duties and instruction letter to be reviewed with every liaison;
c. assist liaisons with questions and issues as they arise and communicate these matters as necessary with the President and DCHS Athletic Director;
d. perform all additional duties indicative to the office of Liaison Coordinator.
The club will meet on 4/18 at 6:00 p.m.
BOARD MEMBER DUTIES
Duties of the various Board members are as follows:
A) President: The President shall:
a. be the principal executive officer of Warrior Club and
b. control and/or supervise all of its business and affairs;
c. schedule and preside over all meetings, including preparation of the meeting agenda;
d. submit fundraiser request form(s) to school bookkeeper. All fundraisers must be approved by the Principal prior to conducting the fundraiser. This form can be obtained from the bookkeeper;
e. perform all duties indicative to that office.
B) Vice President: The Vice President shall:
a. fulfill the duties and responsibilities in the absence of the President;
b. be the Chair Person of Program Committee;
c. solicit donations from Dale County High School families and Corporate Sponsorships;
d. prepare both family and corporate membership forms;
e. review the annual mailing list for said membership drive;
f. prepare an update for the Board's September & March meetings regarding the status of membership;
g. keep accurate records of members with contact information and issue annual membership identification cards;
h. perform all additional duties indicative to that office.
C) Secretary: The Secretary shall:
a. keep the minutes of meetings in a book for Warrior Club;
b. give any required notices of meetings to be placed on the DCHS website to Athletic Director;
c. provide a draft copy of the previous month's minutes to Board members prior to each meeting;
d. provide copies of the previous month's minutes for approval at the next monthly meeting;
e. provide the bookkeeper with an electronic copy of the minutes within 48 hours of the minutes being approved, unless immediate action regarding purchasing is required;
f. monitor the Warrior Club section on the DCHS website for accuracy of forms and information;
g. provide notice of meetings to the general membership;
h. perform all additional duties indicative to that office.
D) Treasurer: The Treasurer shall:
a. receipt all funds collected (cash and checks) through DCHS issued receipt book. Funds should be deposited with school bookkeeper as soon as receipted;
c. request requisition/purchase orders from school bookkeeper. All expenditures should be approved through activity minutes prior to request. Treasurer shall sign the requisition/purchase order and maintain a copy for activity records; No purchases are allowed without the approval of the Principal;
d. assign and maintain documentation of (prepaid) Warrior Club seating and reserved parking;
e. request Financial Statement two (2) days prior to monthly meetings;
f. perform all additional duties indicative to the office of treasurer.
E) Parent Liaison Coordinator: The Parent Liaison Coordinator shall:
a. assist coaches in acquiring parent liaisons to assist each coach at the team level with their needs and also to report, as needed, to Warrior Club on a monthly basis;
b. prepare a liaison duties and instruction letter to be reviewed with every liaison;
c. assist liaisons with questions and issues as they arise and communicate these matters as necessary with the President and DCHS Athletic Director;
d. perform all additional duties indicative to the office of Liaison Coordinator.